Last Date: May 2, 2009
Email: firstname.lastname@example.org (Reference:
Avert Society is registered under Societies Registration Act, 1860 and is a Public Trust registered with the Charity Commissioner in Maharashtra State (India). It is funded and jointly administered by Government of Maharashtra, National AIDS Control Organization (NACO) and the United States Agency for International Development (USAID|India). It is engaged in reducing the transmission of STD/ HIV/AIDS and related infectious diseases and mitigating their impact.
Inviting an application for
Title of the Position: Program Assistant
Place of Posting: Mumbai, Maharashtra
Qualification : Preference will be given to a graduate of any stream and having proficiency in computers having knowledge of Marathi & English.
However candidates with XII Std. passed and having 3-5 years minimum experience may also apply.
Duties and Responsibilities:
The Program Officer is required to carry out all Secretarial, Technical and Administrative responsibilities related to the Technical Department working in close co-ordination with the Targeted Intervention Specialist, Program Officer ¡V Work Place Intervention and Program Officer ¡V Condom Promotion. The position requires that the person be a team worker and hence work to support various functions.
Basic Functions of the Position:
ƒæ Handling stenography requirements of the Targeted Intervention Specialist, Program Officer ¡V Work Place Intervention and Program Officer ¡V Condom promotion including taking dictations, typing letters, reports, handling phone calls, faxes, emails etc. & photocopying.
ƒæ Maintaining and record keeping of relevant files.
ƒæ Preparing and managing NGO application forms.
ƒæ Maintaining record of received proposals.
ƒæ Managing the internal flow of documents between Specialists and other departments.
ƒæ Creating and sending required reports and presentations on relevant issues.
ƒæ Rendering administrative assistance related to workshops, seminars, etc. including issuing invitations, co-ordinating travel plans, registration, logistics, etc.
ƒæ Handling communications and correspondence between Avert and relevant agencies.
ƒæ Managing the Targeted Intervention, Condom Promotion and Workplace Intervention Departments
ƒæ Being a liaison between the Specialists and sub-grantees.
ƒæ Co-ordinating with sub-grantees.
ƒæ Visit sub-grantees/attend trainings and workshops as and when required.
While the above list of jobs to be carried out is elaborated for the purpose of clarity of role, it may be noted that the above list is not exhaustive. It is important to understand that any other work assigned by the superiors shall be carried out accordingly.
Reporting to : Targeted Intervention Specialist, Program Office ¡VWork Place Intervention and Program Officer - Condom Promotion.
Immediate Supervisor: Administration Officer
Please note that this is a leave vacancy position for a period ranging from 3 to 6 months.