Senior Executive Secretary for GTZ Social Security Benefits for Unorganized Workers in Karnataka Programme
German Technical Cooperation (GTZ)
Last Date: April 30, 2009
Email: firstname.lastname@example.org (Reference:
German Technical Cooperation (GTZ) is an international cooperation enterprise for sustainable development with worldwide operations. GTZ is fully owned by the German Federal Government. We implement development programs on behalf of the German Government, partner ¡Vcountry governments and international clients.
Position: Senior Executive Secretary for GTZ Social Security Benefits for Unorganized Workers in Karnataka Programme
Responsibilities The incumbent is responsible for the
„X Overall smooth, uninterrupted functioning of the Programme Director
„X Maintenance of an overall good flow of communication, specially to and from the Programme Director
„X Daily operational execution of all administrative affairs concerning the Programme Director and the office as whole
„X Filing of all documents according to GTZ procedures
„X Maintaining GTZ data bases in the Programme Office.
Tasks Secretarial Work and Services related to the Programme Director Office
„X Organises and coordinates the schedule and appointments of Programme Director and maintains the schedule of events.
„X Acts as central liaison between the Programme Director and Counterpart institutions
„X Reminds, updates, and briefs the Programme Director on his/her appointments for the day
„X Compiles and organises information materials for Programme Director
„X Assists in setting up and maintaining a central filing system (soft- and hardcopy filing).
„X Answers, screens, forwards and/or returns phone calls and messages
„X Manages incoming and outgoing correspondence including faxes and e-mails, and organises them so that priorities are attended to first
„X Maintains the ¡§bringing-up file¡¨ for the Programme Director
„X Replies to email and other incoming messages on behalf of the Programme Director
„X Monitors required answers and carries out correspondence, as requested
„X Makes photocopies and scans documents, if and when required
„X Assists in the documentation of meetings
„X Attends internal team meetings/workshops and writes minutes
Required Entry Qualifications and Competencies Formal Education
„X Graduate in any discipline
„X Diploma from reputed secretarial college or similar
„X At least 5 years of professional working experience in a similar position
„X Excellent management and administrative skills
„X Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet, scanner)
„X Good working knowledge of MSOffice, particularly Word, Excel Outlook and Powerpoint); knowledge of SAP would be a plus
„X Excellent written and oral language skills in English
„X Good written and oral language skills in German
Please courier/email your application latest by 30 April 2009 to Country HR Manager, GTZ Office, 21 Jor Bagh, New Delhi-110 003 (E.mail: email@example.com) giving reference to the position applied for. Only short listed candidates will be informed.