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 Programme Administrator
 Sightsavers International

 Location: Kolkata
 Last Date: April 30, 2009
 Email: (Reference:

 Sightsavers International is a NGO which works with partners in developing countries to eliminate avoidable blindness and promote equality of opportunity for disabled people.

We are looking for a Programme Administrator for our North East Area office, Kolkata and the job responsibilities are as below;

Maintain a diary book to note down all the events and happenings in the Area Office
Maintain Inward and Outward Despatch Registers of the Area Office
Help the FAO in organising soft/hard files (including an appropriate and transparent file numbering system) so as to facilitate retrieval.
Maintenance of office records and files
Ensure and help the FAO in sorting the back up files and the copies of the faxes received in the office
Assisting the FAO in preparing and monitoring the area budget
Attending telephone calls and fixing appointments
Receive visitors and ensure warm hospitality to visitors including the partners, staff and others
Support Finance and Administration Officer for logistical arrangements for the staff and visitors to the Area Office and its programmes especially the travel and accommodation
Maintain appropriate newspaper clippings and an active file on CV/Resource persons and resource organisation
Maintenance of the stock register
Take care of the entries in the account book
Keep record of the leave details of the staff
Liaison with IT service provider
Administer the network and trouble shooting
Preparing PowerPoint presentations about the work in AO and maintaining NGO database
Assist Area Representative/Programme Manager in data entry and maintain programme related documents and documentation.
Develop and manage information system and generate statistical reports required by Area office and IRO, in consultation with the A.R.
KPI compilation for the area offices
Assisting Area Director and FAO in the forecast of the Area Office
In consultation with Area Director, assist the FAO in purchases and training of partners

Salary will commensurate with skills, competence and will be in line with the best in the sector.

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