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 Program Quality Manager
 World Vision India

 Location: Kolkotta
 Last Date: April 29, 2009
 Email: wvindiaopportunity@wvi.org (Reference: DevNetJobsIndia.org
)

 

HUMAN RESOURCE MANAGEMENT JOB DESCRIPTION
India
Position Code 500-33
Head Office India - National Office
Position Program Quality Manager Placement Location PMO
# of Vacancies 1 Geographical
Location Kolkotta
Class Leadership Department Operations
Salary Bandwidth
8,500 - 29,750 - 51,000 Reporting to Associate Director PMO
Status Open Preferred North Indian Lady candidate

Details

To provide strategic direction and support to Area Development Programmes in enhancing the quality of programme implementation as per the Project Design and strengthening the monitoring and evaluation components in the project cycle.

Program Design and Quality Management

• Provide periodic feedback on the impact status of the programs in respect to their design, strategy and the targets to make the necessary programming and management decisions.
• Ensure LEAP compliance.

Monitoring and Evaluation

• Facilitate systematic project monitoring that keeps ministry consistent with the WV’s Mission.
• Facilitate periodic review and revision of the Project Design documents based on the recommendations emerging from evaluations.
• Participate in evaluations at the end of (periodic 3-5 year cycles, study, implementation and withdrawal phases) programs and generate quality reports from the learning’s to assist future program planning.

Training

• Coordinate appropriate capacity building initiatives in program monitoring and evaluations and transformational development measurement for ADP staff and community members in association with NDME.
• Coordinate with the National DME Team in capacity building of the staff in the areas of MIS, TDI and KPI.

Collaboration

• Coordinate with ADP teams in the design of new program proposals to access additional funds for non-sponsorship programs, new impact areas including Food Security, Health Initiatives, MED, Child Survival and CEDC that gets added on to the ADP, in consultation with the concerned departments. .

Maintenance of Ministry Standards

• Coordinate the operations audit work and oversee the compliance of related standards.
• Monitor CR issues.
• Review on outsourcing sub-contracts.
• Make regular visit to the ADP’s and provide necessary feedback on program implementation and necessary technical support on design and monitoring processes.
• Compile and disseminate best practices of various ADPs for relevant and appropriate replication.

COMPETENCY PROFILE

Education

• University degree. A Diploma in social work or community development or related field is preferred.
Experience

• At least 5 years experience in development work and at least two years in project monitoring and evaluation.
Knowledge, Skills & Attitudes

• Need to be a mature and committed Christian
• Ability to complete assigned tasks with maximum team Co-operation.
• Ability to recognize skills of members of other cross-functional teams, and ability to utilize
those skills in planning, evaluation and developing vision for future activities.
• Willingness to travel extensively.
• Ability to work under pressure to meet targets and deadlines.
• Able to communicate well in spoken and written English.
• Hands on experience in designing, conceptualizing and writing project proposals.
• Demonstrated ability to operate effectively in the cultural context of India.
Willingness to travel with in the state of West Bengal & Orissa. Appro 10 days in a month.




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HUMAN RESOURCE MANAGEMENT JOB DESCRIPTION
India
Position Code 500-34 Head Office India - National Office
Position Finance Manager Placement Location PMO
# of Vacancies 9 Geographical
Location
Class Technical Department
Salary Bandwidth
8,500 - 29,750 - 51,000 Reporting to
Status Open Preferred

Details

Provide financial and administrative services for Area Development Programmes under the PMO jurisdiction and ensure that internal and external financial and administrative reporting requirements are met in accordance with World Vision Partnership procedures and standards and facilitate capacity building for the said purpose.

Compliance to Standards
• Ensure compliance and facilitate the policies and procedures stated in the Field Financial Manual met at the ADPs to enhance the financial accountability and internal controls.

• To coordinate with external auditors and meet the statutory requirements such as Project external audits and FC requirements and coordinate the follow-up of internal audit queries and take prompt remedial action to comply with the audit recommendations.

Supervisory Functions
• Develop systems of internal control of funds and assets and supervise the maintenance of accounting systems and data and presentation of financial data for both internal managerial and external reporting purposes.

• Make regular visits to ADPs and provide necessary technical support to the accountants/ finance officers.

Budgeting
• Facilitate the process of annual budget preparation in ADPs and consolidate all the project budgets into the National office budget according to prescribed format and standards.

• Provide management advice and assistance to the PMO Director in the preparation of the annual PMO budget

Reporting

• Supervise the maintenance of accounting systems and data, and the presentation of financial data for both internal managerial purposes and external reporting requirements.

• Review the MFR of the ADPs and give feedback to the ADPs and the PMO Director.


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COMPETENCY PROFILE
Education
• Minimum a Bachelor's degree in Commerce. Post Graduation in Commerce or MBA Finance is preferred.
Experience
• Minimum 5 years of experience in independently handling Finance and accounts preferably within World Vision and leading a small team of finance staff. Must have adequate knowledge of income tax especially TDS on Salaries/Contracts and Professional Tax, and government laws on FCRA, FEMA etc.

• Must have sound knowledge of World Vision’s Field Financial Manual, ADP Administration Manual.
Knowledge, Skills & Attitudes

• Need to be matured and committed Christian.
• Excellent management and administrative skills.
• Supervisory experience.
• Need to have basic knowledge on Project Matrix and life span budgeting.
• Must have skills for budget preparation with adequate knowledge on financial management.
• Able to work and communicate in a cross-cultural environment.
• Must have sound knowledge of World Vision systems and procedures.
• Knowledge of computer systems and accounting software, including Sun Systems.
• Ability to organize and present financial information according to Generally Accepted Accounting Principles.





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HUMAN RESOURCE MANAGEMENT JOB DESCRIPTION
India
Position Code 500-35 Head Office India - National Office
Position Sponsership Operations Manager Placement Location PMO
# of Vacancies 1 Geographical
Location
Class Technical Department
Salary Bandwidth
8,500 - 29,750 - 51,000 Reporting to
Status open Preferred

Details

Provide support to ADPs under a PMO to ensure CRS Key Performance Indicators are met, build capacity of the CRS staff in the ADPs on CRS systems and management tools so as to facilitate high quality of customer relation services at the community level.

Liaise with Support Entities and ADPs to design & develop appropriate and effective communication materials that would enhance the relationship between children and their sponsors.

Monitor and ensure timely flow of child information from ADPs to SO’s and SO’s to ADPs

1. Key Performance Indicators

• Support the ADP teams to ensure partnership standards on Key Performance Indicators like IL’s, RL’s, APR’s, Christmas Cards, CIP standards, Child Death reports, Gift Notifications, Project Closure & farewell letters

• Analyze the KPI reports from the ADPs and provide support to the ADPs for taking appropriate action to meet KPI. Provide feedback to the National CRS Coordinator on activities and suggestions to improve performance of ADPs.

2. Linkages with the Partnership and ADPs

• Support ADPs to ensure accurate and appropriate information to different Support Entities from ADPs within the standard turn around time

• Support and monitor the ADPs efforts in co-ordinating New Growth, Replacement plan, Project closures, Child Count process and Physical Verification process of children

• Coordinate Sponsor visits with the concerned Support entities and ADPs.

• Coordinate the ADPs, Annual Newsletter preparation ensuring that feedback from different stakeholders are incorporated and that the drafts are approved and printed on time.

3. Sponsorship Diskette

Ensure timely Sponsor Information and Child Status Messages flow from the Support Offices to the assigned ADPs. Ensure timely and correct child and project information flow from the ADPs to the Support Offices

4. Evaluations and Follow-up:

Evolve a plan in consultation with the PMO Director, PMO HR & National CRS Coordinator for evaluation of the impact of training on ADP CRS staff and their performance at work.

Advice the PMO Director in consultation with the PMO HR and National CRS coordinator on competency levels, skill gaps in CRS staff in the ADPs.

Contribute to corrective measures to be undertaken for effective performance of CRS staff in the ADPs.

ROLE SET

The CRS Manager will have a significant working relationship with the National CRS Coordinator, the National CRS team, ADP CRS staff, PMO Director, PMO HR, ADP Managers, quality assurance staff, and her/his counterparts in the Partnership.

KNOWLEDGE, SKILLS and ATTITUDE:

• Knowledge of WV CRS standards and policies
• Knowledge of CRS software
• Superior interpersonal skills
• Ability to build capacity across the country
• Must have a good understanding of transformational development
• Team leadership skills with facilitation, coaching and mentoring
• Must have excellent communication and presentation skills,
• Ability to analyze and solve problem
• Proven training skills
• 5 yrs experience in Customer Relations Service
• Graduate in any discipline
• Should be willing to travel for a minimum of 60 working days in a
•


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HUMAN RESOURCE MANAGEMENT JOB DESCRIPTION
India
Position Code 500-34 Head Office India - National Office
Position Administrative Asst. Placement Location PMO
# of Vacancies 9 Geographical
Location
Class Technical Department
Salary Bandwidth
8,500 - 29,750 - 51,000 Reporting to
Status Open Preferred

Details

Provide logistical and administrative support to PMO on a day-to-day basis as per the requirements.

RESPONSIBILITY & ACCOUNTABILITY

1. Assist in filing of documents, maintenance of records/registers like telephone, fax, correspondence received and dispatched.
2. Ensure the renewal the insurance of vehicles and maintain records..
3. Issue stationery items to staff, maintain registers & inventory as per the World Vision procedures and arrange to order as and when required.
4. Supervise housekeeping /hospitality and security functions of the office.
5. Check monthly issue of newspapers and magazines and look into prompt payment.
6. Open and close the office as per the stipulated timings.
7. Arrange the chapel and Meeting room prior to the commencement of the chapel service and meetings.
8. Deposit all relevant cheques to telephone and electricity departments.
9. To Drive and maintain office vehicle ,other equipment and accessories and attend to repairs (if any) .Maintain records relevant to this function.
10. Maintain petty cash .
11. Obtain quotations of all purchases for the PMO
12. Attend to all bank transactions - withdrawals and deposits
13. Arrange ticket booking for PMO staff and Visitors/ guests to PMO
14. Assist in any other duties as assigned by the Associate Director.

COMPETENCY PROFILE
Education
• SSC or Matriculation with thorough knowledge in office systems is preferred.
Experience
• At least two years working experience in a similar responsibility within World Vision.
• Should be acquainted with the ministry of World Vision.
• Experienced in Four wheel driving
Knowledge, Skills & Attitudes
• Clear Christian commitment.
• Good organizational skills, adaptability and flexibility.
• Good interpersonal verbal communication skills and relationship
• Must hold a valid Four-wheeler Driving license..
• Should have knowledge of English and office systems.

Applicants are requested to forward the resumes to: wvindiaopportunity@wvi.org

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